In order to be considered for this position, an application must be completed on the ESC-20 website which can be found at www.esc20.net > employment.
JOB SUMMARY: Provide leadership, direction and management for the administration of multiple complex Financial Services responsibilities, including: Funds Management, General Ledger, Payroll, Accounts Receivable, Depreciation Schedules, Building Use Calculation & Records, Indirect Cost, Grant Funds Management, Data Entry, Time Accounting System, Fixed Assets, Accounts Payable and the Financial Services Cooperative. Serve as one of the Center’s designated Investment Officers. Supervise assigned staff.
Master’s degree in accounting, finance, or other related field required.
Valid Certified Public Accountant (CPA) credential required.
Five years of experience in a school business office or an Education Service Center business office required.
Demonstrated competency in management and supervision.
Ability to compose effective correspondence and prepare reports.
Comprehensive knowledge of state and federal funding guidelines.
Experience with compliance in federal/state programs.
Working knowledge of technology with the ability to write queries from a data base, prepare spreadsheets, and create documents.
Experience with the Texas Education Agency Financial Accountability Resource Guide preferred.
Ability to develop a working knowledge of the Center’s policies and procedures.
Proficiency with standard functions within electronic applications such as MS Office
(e.g., word processing, electronic spreadsheets) and e-mail.
Proficiency with computers (PCs and/or MACs) to include desktop management, file management and operations, and working in a network environment.
Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.
RESPONSIBILITY FOR PRODUCTS/OUTCOMES:
Ensure the general ledger is balanced and that the account codes conform to the Resource Guide.
Ensure an accurate fixed asset system is properly accounted for and maintained.
Ensure bank reconciliations are done monthly.
Serve as custodian of all accounting and payroll records.
Ensure maintenance of data and timely posting of billable hours’ Time Accounting System (TAS) to the general ledger.
Ensure all data is entered into the general ledger in a timely manner.
Supervise and assist in preparing year-end entries, close the general ledger and run the required reports for the auditors.
Provide for a sound internal control system.
Ensure policy and procedures for internal controls are followed in daily financial operations of the Center.
Provide technical assistance and training to ensure that Center and district staff are informed about accounting and payroll requirements.
Develop, revise or delete procedures used in entering finance data.
Communicate needs for system improvements to Information Systems Division for finance.
Maintain a current record of bank deposits and ensure that the bank has adequate securities pledged.
Maintain a daily cash balance and forecast cash needs to keep the maximum amount of money invested at the highest interest rates available.
Prepare investment report for the board agenda.
Ensure accounts receivable is properly maintained through timely posting of cash receipts.
Ensure that invoices for services rendered and payments of invoices are processed in a timely manner.
Supervise an accounts payable function that will ensure prompt and accurate payment of all Center obligations.
Ensure purchase orders are coded correctly and comply with federal/state guidelines.
Ensure the payroll and all related reports are accurate and timely.
Develop, revise or delete procedures used in entering payroll data.
Communicate needs for system improvements to Information Systems Division for payroll.
Federal and State Requirements/Compliance
Ensure federal/state quarterly and final expenditure reports are completed on time.
Prepare PEIMS reports and send them to Texas Education Agency (TEA) on schedule.
Prepare the indirect cost rate request document for submission to Texas Education Agency (TEA).
Financial Services Cooperative
Develop and manage the Financial Services Cooperative, ensuring effective and appropriate accounting services to districts.
Serve as liaison between the Center and external auditors.
Prepare and or supervise preparation of all necessary schedules, notes and other documents required for the Annual Financial and Compliance Report.
Ensure acceptable independent audit reports.
Prepare all required financial reports.
Coordinate the preparation of the Center's annual operations budget.
Assist in maintenance of building use records and calculation of annual building use rate.
Grant Funds Management
Provide for the preparation and/or verification of budgets for proposals and special projects.
Ensure budget change requests are correct and comply with federal/state guidelines.
Ensure new project budgets are put on the general ledger as approval is received.
Maintain a property accounting system.
Prepare and maintain depreciation schedules for all required funds.
Possesses initiative, drive, and flexibility.
Readily adapt to new situations and assignments.
Assume responsibility, work effectively, and carry out job requirements with a minimum amount of daily supervision.
Recognize when new forms and procedures are necessary and initiate appropriate changes.
Interpret Center policies and procedures for staff.
Remain current on changes in the law regarding withholding, Social Security and/or Medicare, Teacher Retirement, Cafeteria Plan, system changes and enhancements, etc.
Remain current on changes in federal/state funding guidelines and be able to interpret their meaning.
Recognize potential problems and initiate action to avoid them.
Communicate and work effectively with Center staff, clients, Texas Education Agency (TEA) personnel and auditors.
Maintain a positive and professional relationship with clients and other staff.
Regularly handle sensitive and confidential materials and information appropriately and securely.
SUPERVISION AND ORGANIZATION OF STAFF:
Ensure productivity and efficiency of staff members assigned, providing appropriate feedback on performance, training and support.
Recruit, interview and recommend applicants for positions supervised as well as recommend staffing levels.
Conduct Continuous Performance Review conferences with assigned staff.
Manage the Business Office and Business Services Cooperative budgets for cost effectiveness and prudent use of Center funds.
Ensure fixed assets are accounted for in the Business Office and Business Services Cooperative.
Assist Associate Director, BTS, with Centerwide budgets and on usage of Centerwide funds for various programs and/or projects.
PHYSICAL/MENTAL DEMANDS & ENVIRONMENTAL FACTORS:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting/standing; occasional bending/stooping, pushing/pulling, and twisting.
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
Lifting: Occasional light lifting and carrying (less than 15 pounds).
Environment: May work prolonged or irregular hours; occasional travel; exposure to low or intense illumination.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
Serve as one of the Center’s designated Investment Officers.
Attend initial investment training, within 12 months of assuming duties, which must contain at least ten hours of instruction relating to responsibilities under the Public Funds Investment Act.
Function within the policies and administrative procedures of ESC-20.
Accept other responsibilities as assigned.
Dress and groom appropriately for the ESC-20 work setting.
Travel independently to fulfill the responsibilities of the position.
Serve at the will of the Executive Director.
Internal Number: IRC13695
About Education Service Center, Region 20 (ESC-20)
Education Service Center, Region 20 is one of 20 regional education service agencies within Texas which assist school districts in improving student performance and increasing the efficiency and effectiveness of school operations. We are a non-regulatory agency; our relationship with school districts is collaborative and supportive.
Our clients are our partners. We respond to the needs of our partners by providing an array of programs and services in the areas of administration, business support, certification and recruitment, curriculum, instruction and assessment, health and safety, professional development, specialized services and technology. Our objective is to inform educators about our offerings, and to broaden channels of communication with our partners.